AAD introduces new housing policies for meeting

With Summer Academy Meeting approaching, it’s time to firm up your travel and housing arrangements. Be sure to read through the Academy’s new hotel cancellation/change policies.


Hotel accommodations and reservations

Guest rooms are being held for meeting registrants at the New York Hilton Midtown, Sheraton New York Times Square Hotel, and the London Hotel at AAD discounted meeting rates for those booking through the AAD Housing Office. Hotel reservations must be made in conjunction with registration for the meeting. For more information on the official Academy hotels and a map of their locations, visit Housing information on the AAD website. Availability cannot be guaranteed for reservations received after the housing deadline of 12 p.m. Central time July 8.


New for 2013

This year there are new hotel guarantee, cancellation, and change policies. Reservations must be guaranteed with a credit card. The credit card expirations date must be later than Aug. 31, 2013. The card provided will be charged a one night’s room and current sales tax deposit the week of July 8.

All cancellations must be made in writing. Send a letter of cancellation to:

• Email: aad@experient-inc.com or

• Fax to AAD Housing Office: (800) 521-6017 or (847) 996-5401


Cancellation policy

Before 12 p.m. Central time Monday, July 8, a $100 per reservation cancellation fee will be processed to the credit card listed for your guarantee. This fee is applicable regardless of cancellation reason or method.

After 12 p.m. Central time Monday, July 8, one night room and current sales tax per reservation will be processed to the credit card listed for your guarantee. This deposit is non-refundable.

Starting Friday, July 12, you may contact the hotel directly for changes and cancellations.

Failure to check in on the scheduled date of arrival will result in a “no-show fee” of one night’s room and current sales tax, and cancellation of the reservation.


Hotel reservation changes

Before 12 p.m. Central time Monday, July 8, changes can be made online by clicking the link provided in the “Change” section of your confirmation letter or the “Already Registered” section of the registration website.

Between July 8 and July 12, reservations are being transmitted to the hotels. No changes or cancellations to hotel reservations will be accepted during this time period.

Starting July 12 until check-in, changes need to be made directly with the hotel. Arrival or departure date changes will be accepted until hotel check-in based on hotel availability.

Switching hotels after July 12 will result in the loss of the one night room and current sales tax deposit.

Top